About the Role
Operations Coordinator/PA
Our client is looking to hire an Operations Coordinator to assist the Sales Team in their Oxford office. Working Monday-Friday, with parking provided if required.
The role is based in their office, with some scope for flexible working.
Our client is a well known property company.
About the role
The Oxford office is a dynamic and busy environment that covers both the City and Country residential sales markets. This role would be well suited to somebody who has had previous experience in an administrative or coordinator-type role, who thrives off being highly organised and enjoys reacting and prioritising to a changing workload.
Reporting to the Office Head, you’ll be the central point of coordination across the team — overseeing administration, compliance, reporting, and marketing, as well as supporting the Office Head directly. This is a varied and rewarding role for someone who thrives in a fast-paced environment and has excellent organisational skills.
Key Responsibilities include;
• Providing an exceptional customer experience
• Assisting in answering incoming calls
• Assisting with the onboarding of clients and properties and work with the sales team in the promotion of property.
• Database organisation and maintenance, alongside management of compliance systems
• Accounts responsibilities including the generation of sales invoices, submitting monthly timesheets, expenses and reconciling figures monthly
• Preparing reports for weekly and monthly meetings
• Being a trouble shooter with system processes and procedures
• Carrying out monthly reporting to assist with performance monitoring
• Assisting in the creation of property brochures, e-marketing and social media campaigns
• Collaborating with the Operations team in the region and across the Cotswolds, along with national offices
• Arranging office events
• Attending out of office regional meetings and company-sponsored events
• Assisting in the relevant health & safety protocols and manage office facilities including office equipment, IT and arranging works/contractors when required
Particular Aptitudes/Skills Required
• Flexibility, adaptability and a co-operative attitude
• Calm under pressure
• Excellent standard of English grammar and spelling
• Diligent and efficient
• Strong attention to detail
• Self-motivated
• Team player
Competitive salary